• Identify and obtain required materials for meetings from files and other sources and gather and compile data required for reports and statistics following verbal instructions to be able to compose or send replies to routine inquiries and/or draft replies to non-routine ones following instructions from immediate superior.

• Format, generate and prepare reports for the Director/ Head of Division for use in meetings with the management.

• Keeping and controlling sensitive or highly confidential files, data, letters, reports, to ensure that information is restricted only to authorize person.

• Follow-up transactions with other related divisions/departments of the company by responding, follow-through and delegating queries that are addressed to the Director, on his behalf, to appropriate subordinates in the department.

• Coordinates day-to-day activities of the Director/ Head of Division like meetings and visits by making travel, hotel and other arrangements including tickets and transport by handling and monitoring daily schedules, reminders of meetings and other appointments for the day and within the week.

• Sorts out and prioritizes all correspondence and reports, determines urgency of the needed reply and forward those which require immediate personal attention by referral to other subordinates within the department those that are necessary to follow-up responses and ensure prompt replies.

• Carry out routine functions of the department, making the necessary day-to-day decisions to support the activities of others and to ensure the smooth flow of work and information.

• Types all confidential work for the Director, other Managers and subordinates in the department, assuring confidentiality is maintained

• Exercises initiative and independent action by making inquiries, preparing routine correspondence or responding to inquiries.

• Prepares documentation for associate transfers, change of designations and promotions related to the department/division for approval of the management.

Job Details

Preferred Candidate

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