Key Responsibilities



• Follow up daily attendance, late comers, etc… and ensure accurate and timely reporting is submitted to the Department’s Manager. Processing of leave applications.



• Assist in hiring by collecting CVs from different resources and basic related duties pertaining to hiring process.



• Handles the training nominations in coordination with department heads.



• Assisting the Department’s Manager with the following duties:

1. Managing outsourced contracts, building maintenance contracts, and follow up on the regular maintenance visit of contracts and ad-hoc requests for

maintenance.

2. Preparing the job descriptions of the staff.

3. Ensuring that staff documents records are updated (visas, Emirates ID, etc.)

4. Issues related to medical insurance such as members addition & deletion, reimbursement claims, etc….)

5. Formalities of hiring/ exit formalities of staff.



• Collect the original receipts of the advance cash and prepare payment request after ensuring all details are correct.



• Supervises the Mail (incoming, outgoing courier, registers, franking machine, etc…) in a correct manner. Replacing the Mail Clerk while on leave.



• Prepare ALL bank’s purchase orders ensuring best approaches are followed, under the supervision of Department’s Manager, including requesting for quotes, comparison table preparation, placing the order, following up delivery, and the processing of all related invoices.



• Prepare payment request for ALL bank’s incoming invoices related to POs, services, contracts, etc…



• Ensuring all related registers are up to date and carry out the related physical verification. Those are created and maintained in excel sheets.



• Maintaining proper filing system.

Job Details

Preferred Candidate

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