Manage daily administrative functions of the office to keep the Manager informed and focused on priority issues - this includes managing the timelines for upcoming projects, issues and reports ensuring that the Manager is appraised of upcoming deadlines



Minimize the impact of the Manager's absence by independently responding to requests directly, managing his upcoming schedule and interacting with Heads of Departments as required



Represent the Manager's office with a wide range of external contacts. This involves receiving visitors, answering inquiries, writing reports and responses.



Manage and maintain effective office procedures and efficient work flow



Handle a wide range of confidential information and screen requests for information and being sensitive to whom and in what form information can be released



Prepare a range of management reports and executive correspondence including daily, weekly and monthly reports and standard replies and letters for signature.



Sort, read and annotate incoming mail and documents and determine priorities for action by the Manager or relevant departments and follow through by forwarding and corresponding with departments for their action



Follow up with department managers to ensure agreed activities are completed on time



Coordinate and manage diary, travel, lodging, transport and meeting requests



Devise and maintain office systems to efficiently deal with paper flow.



Schedule the Manager's appointments, maintain his calendar and make alternative arrangements for cancelled or interrupted appointments



Supervise the work of other staff attached to the Manager's office



Carry out any other tasks as delegated by the Manager.



Prepare bank letters - Telex Transfers, Internal Transfers, Cheques and Drafts



Manage daily duties for drivers - banks and cash collection



Manage local hotel reservations - as requested from departments



Prepare Guarantee letters - Issuing/extending/cancelling tenders, performance and advance payment guarantee letters as per approved request from the departments

Job Details

Preferred Candidate

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المهام, لا أفضلية, الأبحاث و التطوير, الإدارة, التسويق, التصميم/الإبداع, التعليم/التدريب, التقني, الخدمات الإدارية الخدمات السوقية (اللوجستية), الخدمات المساندة, الطب, القانون, المبيعات, المحاسبة/الشؤون المالية, المشتريات, الموارد البشريّة الهندسة, خدمة العملاء, سكرتارية, غيرذلك, كتابة/ تحرير, مراقبة الجودة, مواصفات السلامة ,