Objective:



Responsible for providing secretarial, clerical and administrative support to lawyers in order to ensure that services are provided in an effective and efficient manner.



Main responsibilities:



Specific duties will vary considerably according to specific needs of the office and / or department.



These include but are not limited to:



• Perform tasks as Lawyers’ first point of contact with people from inside and outside the Firm;

• Provide a high level of support service at all times; project and maintain a positive image

• Provide simple translation support as required

• Follow the Firm’s Systems and Procedures in relation to billing, document management, etc.

• Receive, screen and respond appropriately to telephone calls, inquiries and requests on behalf of assigned Lawyer(s) as directed by them;

• Take accurate messages and follow up as requested by Lawyer in order to ensure client enquiries are dealt with promptly and professionally.

• Deal with Lawyer’s incoming email, faxes and post as appropriate

• Liaise with clients and other staff in compliance with Lawyer’s requests

• Organise and manage Lawyer’s schedule, review schedule with Lawyer on a daily basis, make and confirm appointments on their behalf and keep Lawyer informed of daily agenda, reschedule as requested

• Take dictation for assigned Lawyer, perform typing and transcription of documentation as required

• Compose and type letters, memos, correspondence and reports as requested by Lawyer(s)

• Maintain and update assigned Partner’s files to deal efficiently with paper flow and organization and storage of paper work, documents and computer-based information

• Perform other work related tasks as required



Requirements



• Previous secretarial experience

• Experience in dealing in English in a business setting (also English-Arabic will be preferred)

• Experience working in a professional services firm is an advantage

• Iqama Status: Transferable

Job Details

Preferred Candidate

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المهام, لا أفضلية, الأبحاث و التطوير, الإدارة, التسويق, التصميم/الإبداع, التعليم/التدريب, التقني, الخدمات الإدارية الخدمات السوقية (اللوجستية), الخدمات المساندة, الطب, القانون, المبيعات, المحاسبة/الشؤون المالية, المشتريات, الموارد البشريّة الهندسة, خدمة العملاء, سكرتارية, غيرذلك, كتابة/ تحرير, مراقبة الجودة, مواصفات السلامة ,