Summary

All secretarial work, typing letters in Arabic and English, the introduction of correspondence in the electronic archive program, responding to phone calls, arranging meetings.



Responsibilities

• Provide secretarial and administrative support to one or more managers or departments.

• Type variety of documents, many highly confidential.

• Maintain/set-up sophisticated filing systems, Manager’s personal files, etc.

• Answer phones - screen/handle routine and/or noncritical items - pass others on to supervisor.

• Arrange travel, hotel, and car reservations - prepare itinerary. Maintain Manager’s calendar, schedule meetings, etc.

• Take/transcribe accurate meeting minutes and other dictation. Photo-copy documents as required.

• Process in-coming mail; open, stamp, sort for priorities. Distribute and/or handle items not requiring Manager’s attention.

• May compile and prepare various reports for Manager’s use (requires analysis and comparison of data).

• Insure continuance of office routine in Manager’s absence. Writes reports, letters, memos, etc., for supervisor’s signature.

• Coordinate and process general administrative work (time cards, leave requests, etc.) for Manager’s signature.

• Obtain Manager’s signature on all contract, subcontract, and change-order documents as required. Assume secretarial responsibility for other executives as necessary.

• Perform additional assignments per Manager’s direction.

• Ability to translate from Arabic to English and from English to Arabic

• Performs other miscellaneous job-related duties as assigned

Job Details

Preferred Candidate

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المهام, لا أفضلية, الأبحاث و التطوير, الإدارة, التسويق, التصميم/الإبداع, التعليم/التدريب, التقني, الخدمات الإدارية الخدمات السوقية (اللوجستية), الخدمات المساندة, الطب, القانون, المبيعات, المحاسبة/الشؤون المالية, المشتريات, الموارد البشريّة الهندسة, خدمة العملاء, سكرتارية, غيرذلك, كتابة/ تحرير, مراقبة الجودة, مواصفات السلامة ,