This position is with the Boeing Saudi Arabia Limited, shared Services Group, International Business Support to support Boeing entities in Saudi Arabia.



Key Skills and Responsibilities:



Under the supervision and directions of the local entity Business Support Manager and in coordination Immigration Team Lead provides all the required Administrative Support includes Employee Services and Non-Production Procurement assistant to support for BIBS (Boeing International Business System):

• Supports other administrative functions in support of the International Business Support (IBS) work scope in the region

• Ensure office administrative operations are in compliance with government laws and regulations, company policies, and professional standards.

• Providing employee support services to include administering insurance, supporting travel and expense reporting, providing relocation support, providing housing and transportation assistance.

• Coordinating and supporting executive and non-executive company visitors, conference, and other special events to ensure the achievement of business objectives thru SSG-IBS.

• Assists international assignees with coordination of relocation services, visas and travel, etc. Compiles data and posts information to various electronic information systems as needed.

• Conducts new employee office orientation (e.g. checklist) and set-up and departing employee exit administration for IBS office issued processes and tools.

• Communicates effectively with internal and external personnel and customers.

• Compile and maintain office records per records management retention and information security policy and also ensures completeness and accuracy of data.

• Create, edit and maintain electronic and written communication in both Arabic and English.

• Assist in coordinating and planning the execution of executive visits, conference and special events related to permits and passes.

• Opportunity to act as back up to other team members as needed and also works under minimal supervision.

• Support planning and implementation of IMEA Executive visits of Shared Services personnel.

• Works closely with the Travel@Boeing Concur booking and expensing system.

• Preparation of executive itineraries utilizing Microsoft Office Word, Powerpoint and Excel.

• Completes executive briefing charts utilizing Powerpoint.

• Preparing weekly and monthly reports, and provide employee and project information and statistics required for supporting other functions.

• Administrative support for filing, document and record retention.

• Communicates effectively with internal and external personnel and customers.

• Develops a strong working relationships and partnership with business partners.

• Duties subject to change per management requirements

• Provide assistant on non-production procurement to Business Support Manger and BIBS specialist

• Sets up the procurement lean process thru BIBS and assist new employees on BIBS for training or coaching.

• Communicates effectively with internal and external personnel and customers.

• Develops a strong working relationships and partnership with business partners.

• Duties subject to change per management requirements

Job Details

Preferred Candidate

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