Division: Procurement & Contract Management | Sector: Support Services | Reposting: Purchasing Section Manager



Job Objective:

To assist in all Purchasing activities (procurement and purchasing) as well as monitoring the work of suppliers in compliance with all quality, standards and requirements. Ensure that the planning function provides adequate support to the Purchasing section’s core functions.



Key Responsibilities/Duties



Actively engage with, use and leverage from technology and equipment allocated to unit.

Participate in implementing the policies and procedures applicable to the Section.

Provide informal professional and technical guidance to Specialists and review their work for accuracy/quality as required;

Support the Purchasing Section Manager in developing the Division’s procurement strategies by providing the necessary input;

Assist the Section Manager in coordinating with the various Divisions as well as consultants, suppliers and vendors to perform and organize, professional and other internal procurement activities and processes by applying best-practice processes, tools, and techniques, in accordance with procurement governance, processes, standards, and procedures;

Coordinate with the various Divisions to identify professional requirements (IT, consulting, software and applications, etc.) and other internal requirements (including material, equipment etc, ) and coordinate with the Purchasing Section Manager for selection of potential suppliers/ vendors;

Prepare all purchase orders and for review and coordinate with Expediting/FAMs Supervisor to ensure their expediting from company to vendor/supplier;

Consult with Expediting/FAMs Supervisor to prepare all Materials Discrepancy Reports based on lost/damaged deliveries; provide feedback and summarized findings to Section Manager;

Maintain ERP system by logging data accurately and with the input from the Supply Chain Services Section;

Coordinate with suppliers/ vendors and technical advisers (including air, sea or land transportation firms) in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries and other related problems;

Compare suppliers' bills/ invoices with quotations and purchase orders in order to verify accuracy and forward to the Purchasing Section Manager for further processing;

Prepare reports of purchasing activities, costs and expenditures for the Section Manager and make recommendations to improve internal purchasing activities;

Prepare RFPs / RFQs in coordination with the Purchasing Section Manager and coordinate with the Legal Affairs Section for legal sufficiency of the documents;

Coordinate with schools and zones regarding their procurement needs, and with the budgeting analysts regarding budget availability;

Conduct research on providers and provide recommendation on potential new sources or alternative materials, prices and equipment to the Section Manager;

Evaluate offers and select appropriate vendor to maximize value and ensure optimal provision;

Implement and document fast purchase and petty cash activities and regularly report to the Section Manager;

Liaise with Expediting/FAMs Supervisor to obtain all necessary supply chain services support for the Section;

Perform other duties as requested.

Job Details

Preferred Candidate

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