Receives and screens visitors telephone calls, e-mails, and faxes providing information and resolving complaints which regularly requires the use of good judgment and the interpretation of policies and procedures.

•Update mail/phone directories.

•Welcoming and looking after visitors And VIP’s.

•Organizing and maintaining diaries and making appointments.

•Dealing with incoming email, faxes and post.

•Dealing with correspondence and writing letters, and taking dictation and minutes.

•Producing documents, briefing papers, reports and presentations.

•Carrying out background research and presenting findings into subjects the manager is dealing with.

•organizing and attending meetings, and ensuring the manager is well-prepared for meetings:

o Prepare agenda in advance.

o Arrange meeting facilities.

o Act as recording secretary; prepare action minutes.

•Liaising with clients, suppliers and other staff.

•Devising and maintaining office systems to deal efficiently with paper flow.

•Organizing and storing paperwork, documents and computer-based information.

•Arranging travel and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings, or to provide general assistance during presentations.

•Taking on some of the manager's responsibilities and working more closely with management.

•Coordinate work flow.

•Update and chase delegated tasks to ensure progress to deadlines.

•Check deadlines on incoming requests and put preliminary work in play.

•Assure discreet handling of all business.

Job Details

Preferred Candidate

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المهام, لا أفضلية, الأبحاث و التطوير, الإدارة, التسويق, التصميم/الإبداع, التعليم/التدريب, التقني, الخدمات الإدارية الخدمات السوقية (اللوجستية), الخدمات المساندة, الطب, القانون, المبيعات, المحاسبة/الشؤون المالية, المشتريات, الموارد البشريّة الهندسة, خدمة العملاء, سكرتارية, غيرذلك, كتابة/ تحرير, مراقبة الجودة, مواصفات السلامة ,