The Operations Manager will be responsible for data entry, accounts payable, payroll, grant report entry, managing the organizations HR, helping and creating organizational and program budgets in collaboration with the and Program Direct, and other misc. tasks.



Reporting to the and serving as a member of the Management Team along with the, Program Director and Development Director, this position's primary responsibility is ensuring organizational effectiveness by providing leadership for the organization's financial functions.



Working with the management team, the position also contributes to the development and implementation of organizational strategies, policies and practices. This position will also interact with the Board of Directors.



Responsibilities:

• Improve the operational systems, processes and policies in support of organizations mission -- specifically, support better management reporting, information flow and management, business process and organizational planning.

• Manage and increase the effectiveness and efficiency of Support Services (HR, IT and Finance), through improvements to each function as well as coordination and communication between support and business functions.

• Play a significant role in long-term planning, including an initiative geared toward operational excellence.

• Oversee overall financial management, planning, systems and controls.

• Management of agency budget in coordination with the Executive Director.

• Development of individual program budgets

• Invoicing to funding sources, including calculation of completed units of service.

• Payroll management, including tabulation of accrued employee benefits.

• Disbursement of checks for agency expenses.

• Organization of fiscal documents.

• Regular meetings with Executive Director around fiscal planning.

• Supervise and coach office manager on a weekly basis.

Responsibilities by Function



Financial Management

• Direct annual budgeting and planning process for the organization's annual budget with ED

• Develop and manage annual budget

• Oversee monthly and quarterly assessments and forecasts of organization's financial performance against budget, financial and operational goals. Oversee short and long-term financial and managerial reporting.

• Managing day to day processing of accounts receivable and payable using QuickBooks, producing reports as requested.

• Reconciling monthly activity, generating year-end reports, and fulfilling tax related requirements.

• Assisting Executive Director and Board in creating annual organizational budget and monitoring cash flow.

• Managing grantor contracts and reimbursement requests.

• Maintaining Intersection's archival and administrative files.

• Administering payroll and employee benefits and organizational insurance.

• Ensure that Accounting Department requests are resolved and communicated in a timely manner to internal and external parties.

• Develop long-range forecasts and maintain long-range financial plans.

• Develop, maintain and monitor all fundraising and accounting systems and procedures capturing all pledges, billings and receipts and for the recording of all revenue transactions, recommend and implement improvements to systems.

• Prepare annual audit and be a liaison with all outside vendor.

Job Details

Preferred Candidate

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